Statute of Chulachuli UNESCO Club-Kathmandu-2001
Preamble:
Conducting different activities of UNESCO established with a great respect to United Nations, in the fields of Education, Science, Culture, and Mass Communication as well as in Environment;
Organizing the activities for a complete use of the rights of indigenous peoples, nationalities and highly marginalized groups;
Need felt directly or indirectly to mobilize all youth, children, student, women, men and all classes and groups to establish a global peace;
This statute has been issued by establishing a non-profit making, non-governmental organization called Chulachuli UNESCO Club-Kathmandu.
Chapter-1
Preliminary
1. Short Title and Commencement:
(a) The name of this statute is Chulachuli UNESCO Club-Kathmandu-2001(including 1st amendment-2006)
(b) The statute shall be effective immediately.
2. Definition:
By the subject and context if not meant otherwise, the term in this statute shall mean:
(a) The \'statute\' shall refer to the constitution of the Chulachuli UNESCO Club-2001 (including 1st amendment-2006).
(b) The \'Club\' shall refer to the Chulachuli UNESCO Club
(c) The \'President\' shall refer to the president of Chulachuli UNESCO Club.
(d) The \'Office bearers\' shall refer to the President, Vice-President and other elected members of the club.
(e) The \'Founder member\' shall refer to the members who formed this club.
3. Seal of the Club:
The seal of the club shall be in round shape written \'Chulachuli UNESCO Club-Kathmandu-2001\' in Nepali for the use of Nepali and in English for the use of English.
4. Office of the Organization:
Office of the club will be within Kathmandu.
5. Formation of the Club:
At least 7 members shall be necessary for the formation of the club. It can be extended unto 11 members if required.
Chapter-2
Objective
6. Objective of the Organization:
Under the prevailing Act and Laws or rules and regulation, policy and direction of Nepal Government, affiliating and coordinating with the related agencies the club shall have the following objectives:
(a) To conduct the activities in the fields targeted by the United Nations Educational, Scientific and Cultural Organization (UNESCO) in close collaboration with the Nepal National Commission for UNESCO (Netcom).
(b) To conduct various programs related with culture and education.
(c) To conduct various program in related with environment.
(d) To motivate young generation towards social development by developing their skill and personality.
(e) To conduct programs in the fields of mass communication.
(f) To conduct activities on human rights.
(g) To conduct various programs on social welfare.
(h) To build up relationship with various national and international organizations.
(i) To conduct special programs in the fields of UNESCO for the development of indigenous and nationalities.
Chapter-3
Membership
7. Qualification for the Membership
(a) Person willing to become a member of the club shall have the feeling of loyalty to the club, dutifulness and social welfare.
(b) Normal literate or a person interested in social work.
8. Procedure for the Membership and Fee
Any Nepalese citizen willing to have a membership of the club shall have to submit an application with the fee specified below for desired types of membership and such applicants shall be issued a membership on the decision of the Executive Committee. The yearly membership fee will last till the end of Nepalese Fiscal Year nearly corresponding to the date from 16th July of the current year to 15th July of the following year as per the Gregorian calendar.
(a) General membership Fee NRs.50.00
(b) Life membership Fee NRs. 5,000.00
(c) Patronage membership Fee in a single installment NRs. 25,000.00
(d) Founder member shall become lifelong member.
(e) Any national or foreigner having outstanding contribution to the development of the club shall be awarded honorary membership by the decision of the Executive Committee but honorary members shall not have the voting rights.
9. Disqualification for the Membership
(a) Person who has been punished for immoral offences.
(b) A lunatic person.
(c) Person who has been involved directly or indirectly in the lawsuit against the organization.
(d) In case of death.
(e) In case of not paying the membership fee.
To decide whether a person is disqualified or not for a membership shall be required two-third majority of the Executive Committee. If not this happened and still remained a debate, it shall be decided by the general meeting.
Chapter-4
General Meeting and Executive Committee
10. General Meeting:
The general meeting shall be the supreme authority of the organization and all the general members shall participate in the meeting. This will be conducted once in a year.
The general meeting shall take place once a year at the prescribed place and time by the Executive Committee. The quorum shall be 51% of the general majority of the members. But at the written request of 1/5 (one fifth portion) of total general members or summoned by the Executive Committee an exceptional general meeting can take place at any time.
11. General Assembly
(a) The general assembly shall take place once in every three years at the prescribed place and time by the Executive Committee. The quorum shall be 51% of the general majority of the members. But at the written request of 1/5 (one fifth portion) of total general members or summoned by the Executive Committee an exceptional general meeting can take place at any time. In case of calling the general assembly second time against not meeting the required quorum in the previous call the whatever the present members are considered as valid quorum for conducting the assembly.
(b) The Executive Committee shall need to notify all members in written at least 21 days in advance giving the date and venue and enclosing annual program report and audited financial report to all the members. Such information is to be sent by email. All members shall have to register their authentic email address to the Club.
12. The Rights and Duties of the General Assembly:
(a) To elect President and other 6 Executive Committee members from among the general members.
(b) To approve annual progress report, income and expenditure report presented by the Executive Committee.
(c) To approve annual programs and budget for the next fiscal year and to give decision on other discussion agendas.
(d) To act on all aspect as necessary.
(e) To appoint an auditor or can assign to the Executive Committee for appointing an auditor.
13. Executive Committee:
According to the statute the election shall be conducted by the ad hoc committee within 6 months of the Club being registered and it should be informed to the local authority.
(a) There shall be an Executive Committee consisting at least 7 members with maximum 11 for day-to-day office management. The total numbers shall be an odd number.
(1) President - 1 (4) Treasurer - 1
(2) Vice President - 1 (5) Members - 7
(3) Secretary - 1
(b) The working period of the Executive Committee will be 3 years.
(c) All the Executive Committee members are responsible to the President.
(d) The elected members of Executive Committee shall remain in the same post unless new members are elected.
14. Meeting of the Executive Committee:
(a) Generally the meeting shall be conducted at least 4 times in a year without exceeding 3 months.
(b) According to subsection (a) if meeting is not conducted then the meeting shall be conducted in next month of maturity of the date under the direction of the Vice-President.
(c) If the club fails to conduct meeting according to the subsection (b) the meeting shall be called on upon the request of the once-fifth of the Executive Committee Members.
(d) Generally the meeting should be called on at least 7 days before mentioning the subject for discussion, time and venue of the meeting. In case of emergency meeting, it can be informed before 24 hours. Notification sent by email is considered valid information.
15. Rights, Duties and Responsibilities of the Executive Committee:
(a) To execute the decisions made by the general assembly.
(b) To acquire fixed and current assets and to transfer the right of its property on its name.
(c) To do preliminary discussion with different people and organization on the agreement according to the prevailing rules and regulation.
(d) To nominate the representative for the international conference, seminar, meeting, research and study visit.
(e) To build up relationship with national and international organizations.
(f) To formulate subcommittee if necessary.
(g) To explain the statute.
(h) To make decision on the necessary subjects related to the club.
Chapter-5
Rights, duties and responsibilities of Office Bearers
16. Rights, Duties and Responsibilities of the Office Bearers
(a) President:
1. To represent the Club.
2. To execute the decisions made by the general meeting.
3. To control, regulate and to look after the properties of the club.
4. To appoint and dismiss the employee if needed.
5. To direct and assign resp0onsibility to the office bearers, members and employees.
6. To work for the benefit of the club.
7. To give necessary decisions during the time of not conducting the meeting but the decision made during this time need to be informed to the Executive Committee in forthcoming meeting.
(b) Vice president:
1. To work according to the written delegation of the authority given by the President.
2. To work on behalf of the president in her/his absence.
3. To do necessary work for the benefit of the club.
(c) Secretary:
1. To call general and Executive Committee meeting according to the instruction of the President.
2. To correspond, supervise, control and to direct the daily administrative work.
3. To prepare the agenda of the meeting.
4. To present the annual progress report of the past year and the programs for the next year to the general meeting.
5. To work according to the direction of the President.
(d) Treasurer:
1. To keep detail record of accounts ascertained by the Executive Committee.
2. To prepare and present financial statements to the Executive Committee.
3. To take the responsibility of all financial transactions.
4. To open a bank account of the club in a bank located in Nepal.
5. To present financial report of the past year and estimated budget for the next fiscal year in the general meeting.
Chapter-6
Financial Management
17. Financial Resources:
(a) Income from fixed and current assets.
(b) Membership fee.
(c) Contribution and gift.
(d) Miscellaneous amount.
(e) Foreign grants. A prior approval of Nepal Government will be taken to receive grants from foreign countries.
(f) Received amount for conducting approved projects from concerned agencies.
18. Statements of Fixed and Current Assets:
(a) At present, the fixed and current assets will be the membership fee, contribution, gifts and miscellaneous amount.
19. Fund:
(a) The amount collected according to the section -17 shall be deposited in a bank by opening a bank account in the name of the club.
(b) The bank account opened as per the sub-section (a), will jointly be operated with the signatures of President or a nominated person from among the executive members and the Treasurer.
20. Audit:
(a) The executive committee shall present a balance sheet and an auditor\'s report in the general meeting for the last year examined by the auditor holding a valid auditor\'s certificate of Nepal government.
(b) The annual audit report will be submitted to local authority and Social Welfare Council.
21. Procedure of the Election:
(a) The all level of election shall be conducted by confidential casting of votes.
(b) The election officer shall be appointed from among the general members.
(c) The decisions of the election officer shall be a final under general accepted principles.
22. Disqualification for the Candidate:
(a) The election officer, paid staff of the club and foreign national shall have no voting rights nor at any costs, become a candidate for the election.
(b) There shall be no voting rights for the member not completed one full month.
(c) There shall be no rights for candidate who have not completed one complete year of membership but this rules shall not be applicable for a newly established club.
(d) The members charged with no-confidence shall be given one week time in advance for clarifying the charges.
(e) The proposal of no-confidence motion shall be sanctioned if two third majorities of general members give their consent on it.
23. Special Provision:
If there is not 33% women members among the total elected executive members the Executive Committee can nominate women designators not exceeding to the numbers mentioned in the Article-13. If the percentage is equal to 0.50 or above it will be counted one person and below 0.50 shall be considered zero person.
24. Amendment of the Statute:
If the statute needs to be amended a proposal for the amendment can be presented in the general assembly. If two-third majority of the presented members in the assembly approves the proposal it will be enacted by taking the acquiescence of the local authority.
25. Formulation of Rules & Regulations:
The Executive Committee can formulate rules and regulations to achieve its objectives.
26. Dissolution of the Club:
(a) The club can be dissolved by three-fourth votes of the two third members of total general members presented in the meeting can dissolve the club.
(b) If the club can not be functioned according to the statute or by any reason, all the properties of the club shall be transferred to Nepal government.
27. Inactive:
(a) If any clauses mentioned in the statute are contradicted to the prevailing rules of Nepal government shall automatically become inactive.
